Two important things to note at the outset:
- Important Definitions
- What Information We Collect on the PracticeLink Website and What We Do with It
- Your Rights
- Your Responsibilities
- Children’s Privacy
- Security, Technology, and Amendments to Policies
- How to Contact Us
Welcome to PracticeLink!
You or your refer to you, as in the person who is being presented these policies for your consent.
We, us, our, and PracticeLink refer to PracticeLink, Ltd., the owner and operator of the Website, PracticeLink Magazine, and the Job Bank provided by PracticeLink.
Agency or Agencies refers to third-party companies or entities that recruit physicians and other healthcare providers on behalf of another healthcare facility, but that do not directly employ physicians. Agencies that register and create an Employer Profile with PracticeLink can post opportunities to the Job Bank and can view and reply to Candidates who respond to their job postings. Agencies cannot access the Candidate Database unless specifically authorized by PracticeLink in their Employer Contract.
Candidate(s) refer to job-seeking healthcare professionals and providers, including residents and fellows.
Candidate Database refers to the online collection of Candidate Profiles that is maintained on the PracticeLink Website and is searchable by authorized Employers.
Candidate Profile(s) refers to the Personal Information that a Candidate provides to PracticeLink during the optional registration process to maximize your job search.
Cookies refer to small files, containing text or a string of characters, which identify the user of a website and are sent by the website to the user’s device for recordkeeping purposes.
Employer(s) refers to companies or other entities, including hospitals, practice groups, and Agencies, that post opportunities to the Job Bank and may be authorized to access the Candidate Database.
Employer Contract(s) refers to the signed contract that governs the terms of the relationship between an Employer and PracticeLink and the Employer’s use of our Website and Services.
Employer Profile(s) refers to the Personal Information Employers provide to PracticeLink when registering to post openings in the Job Bank and/or access the Candidate Database.
The Job Bank refers to the online collection of job opportunities curated and maintained by PracticeLink on its Website.
Non-Registered User(s) refers to anyone who browses the PracticeLink Website without registering a Candidate Profile or Employer Profile.
Organization Information refers to the type of Employer/recruiter you represent, your company website, and number of openings.
Personal Information refers to the information collected from Candidates and Employers via the PracticeLink Website to create PracticeLink Accounts. This information may include: your name, title, address, phone number, degree, Professional Information, Organization Information, citizenship, and email address. This information does not include: your Social Security number; Individual Taxpayer Identification Number; driver’s license number or state-issued identification card number; or financial or credit account numbers, including credit card or debit card numbers.
PracticeLink Account or Account(s) refers to both Candidate Profiles and Employer Profiles.
The PracticeLink Services refers to the Website, Job Bank, and related job search services.
Professional Information refers to your area of professional practice and specialty.
Registered User(s) refers to someone who browses the PracticeLink Website after having registered a Candidate Profile or Employer Profile.
What Information We Collect on the PracticeLink Website and What We Do with It
Information Collected From Non-Registered Users
When you simply browse the PracticeLink website as a Non-Registered User without registering a Candidate Profile, Employer Profile, or otherwise interacting with the site for any job search services, you browse anonymously. PracticeLink does not collect Personal Information while you are browsing anonymously. However, PracticeLink may automatically record certain information sent from a Non-Registered User’s browser, including the IP address from which you access our Website. For more information about our collection of Website access information, please see the section below titled “Log Information.”
In addition, online advertising and marketing networks with whom we partner may place anonymous Cookies (or similar technology) on a Non-Registered User’s device to deliver advertising and marketing materials tailored to your preferences or interests based on your online activities. For more information on Cookies, please see the section below titled Online Tracking, Cookies, and Ad Choices.
Candidates: Creation of a Candidate Profile and Submitting Personal Information
To register and create a Candidate Profile via our PracticeLink Website in order to boost your job search within our Job Bank, you must provide us with certain Personal Information. The Personal Information we collect from Candidates may include: your name, address, phone number, degree, Professional Information, citizenship, email address, and a password.
Unlike other websites, PracticeLink only adds a Candidate to our Candidate Database when he or she has elected to be included. This may occur in a variety of ways, including when:
- You self-register on the PracticeLink Website;
- Our candidate relations team contacts you and confirms you wish to register; or
- You submit a PracticeLink Magazine response card or provide your contact information at a specialty conference or career fair.
In order to provide you with a better experience and to improve the quality of our services, we may combine the information provided to set up your account with other information you have provided to us when you utilize the various Services offered through our Website and the Job Bank.
Employers: Creation of an Employer Profile and Submitting Personal Information
To post an opening in the Job Bank and gain access to the Candidate Database on PracticeLink, you must represent a healthcare organization and abide by a signed contract that governs the terms of our relationship and your use of the Website (the “Employer Contract.”). Third-party recruiting Agencies can post openings to the Job Bank, but cannot access the Candidate Database unless specifically authorized by PracticeLink in their Employer Contract. All Employers seeking to post opportunities to the Job Bank and/or access the Candidate Database must register and create an Employer Profile via our PracticeLink Website.
To register and create an Employer Profile, you must provide us with certain Personal Information. The Personal Information we collect from Employers may include: your name, title, organization, address, phone number, Organization Information, and an email address. We will email you a password after your Employer Profile is approved, at which time you may gain access to the Candidate Database.
Information Not Collected on the PracticeLink Website
PracticeLink does not collect the following information from Candidates or Employers via the PracticeLink Website: your Social Security number; Individual Taxpayer Identification Number; driver’s license number; state-issued identification card number; or financial or credit account numbers, including credit card or debit card numbers.
Online Tracking, Cookies, and Ad Choices
We currently use the following cookies:
AdRoll: The PracticeLink Website uses AdRoll cookies to provide targeting advertising content based on your browsing choices. If you do not wish to receive this type of tailored advertising, you can visit this page (https://www.networkadvertising.org/choices/) to opt out of most online ad networks that use such advertising, including AdRoll.
HubSpot: The PracticeLink Website uses HubSpot cookies to manage, provide, and enhance our job search related services. To opt out of this type of tracking, you can use a private browser like Chrome's Incognito Mode or Firefox's Private Browsing feature. You can also utilize a browser add-on like Ghostery or BetterPrivacy.
Opting out of targeted advertising and marketing will not prevent you from seeing ads entirely, but the ads will no longer be delivered to you via targeting methods. You can also control the receipt of Cookies through your browser’s settings. Please note that some of our services may not function properly if Cookies are disabled.
When you access our Website and/or your PracticeLink Account, our servers automatically record information sent from your browser, which may include your web request, Internet Protocol address, domain names, referring Uniform Resource Locator, browser type, browser language, and operating system; the date and time of your request and access; and Cookies that may uniquely identify your browser. This information is neither used nor intended to be used to personally identify you. This applies to both Registered Users and Non-Registered Users of the PracticeLink Website.
Use, Disclosure, and Sharing of Personal Information
Once you have registered for PracticeLink, we may use your Personal Information to perform job search services and for other purposes, including the following:
- Provide you with access to PracticeLink Services;
- Send you job search-related information via email and direct mail;
- Contact you to gather more information related to our Services;
- Invite you to PracticeLink events;
- Comply with legal and regulatory requirements; and
- Provide updates regarding your Account and Services provided by PracticeLink.
PracticeLink will not distribute, sell, rent, transfer, or otherwise disclose your Personal Information to any third party, except as follows:
- To Employers or Candidates, as relevant, for potential job opportunities;
- To business partners and suppliers as necessary to perform services on behalf of PracticeLink;
- To third-party business partners providing special offers related to your healthcare practice or job search;
- When necessary to identify, contact, or bring legal action against someone who may be injuring or interfering with PracticeLink’s rights or property, or otherwise harming any other individual by utilizing PracticeLink’s website or services;
- For tax purposes;
- When you have consented to such disclosure; and
- When we have a good-faith belief that disclosure is required or permitted by law.
We also do not exercise control of other websites that may display information about PracticeLink and our Services, or direct how those other websites may collect, distribute, or otherwise use your personal information. Such websites may place their own Cookies or similar files on your computer, collect data, or solicit personal information from you. We do not guarantee the security of any information that you may disclose on other websites, and PracticeLink is not responsible or liable for those websites’ policies, actions, or content.
In order to process your inquiries, respond to your requests, and improve our services, we may collect and retain electronic messages, mail, and other communications that you send to PracticeLink as well as the information contained therein.
Retention of Data
We may retain residual information about you, including in our backup files or database, particularly when such retention is required by law or is pursuant to legitimate business purposes. You agree that we are under no obligation to delete or modify information that you have previously chosen to provide us. Please remember that if we have already disclosed some of your Personal Information to third parties, we cannot access that Personal Information any longer and cannot force the deletion or modification of that information by the parties to whom we have made those disclosures.
Accessing, Controlling, Updating, and Deleting Data
When you use PracticeLink, we work to provide you the ability to access, review, correct, edit, or remove the Personal Information and related content that you have provided to us. You can do this by logging into PracticeLink and accessing your Account. You must identify yourself before we can process any request to access, review, correct, edit, or remove such information. Although most changes will occur immediately, some information may stay stored on your browser’s web cache. We take no responsibility and are not liable for information stored in your cache or on any other electronic devices through which you may access PracticeLink.
Choices for Personal Information
Closing Your Account
As a user of our Website, you owe certain obligations to PracticeLink and other users, including potential legal obligations. You are also expected to extend to all other users of PracticeLink’s services various common courtesies broadly accepted by the professional community. You must:
- NEVER provide false or fraudulent information when setting up an Employer or Candidate Profile or posting an opportunity to the Job Bank;
- NEVER set up an Employer or Candidate Profile or post an opportunity to the Job Bank for illegal or nefarious purposes;
- Respect all intellectual-property rights (e.g., trademarks or copyrights) that may belong to PracticeLink, other users, or third parties;
- Refrain from uploading, posting, or disseminating any personal information that may infringe on the rights of others or be deemed offensive, injurious, discriminatory, prejudiced, or bigoted; and
- Safeguard your username and password by not sharing it with others.
Acceptance of These Terms
PracticeLink is committed to protecting the privacy of children and encourages parents and guardians to take an active role in their children’s online activities and interests. PracticeLink is not directed to children or designed to attract them. You must be at least 18 years of age to use our Website and Services. PracticeLink does not knowingly collect, use, or disclose personal information about users that are under 18 years of age. If we later learn that a user is under 18 years of age, we will remove that user’s personal information from our databases and prevent the user from further using the PracticeLink Website and its Services. If you become aware that a user is under 18 years of age, please notify us immediately at helpdesk@PracticeLink.com. If you are a user who is identified in this manner, we may require you to submit suitable proof of age, such as a copy of government-issued identification, in order to continue using the PracticeLink Website.
Security, Technology, and Amendments to Policies
In accordance with industry standards, we have implemented security safeguards to protect PracticeLink and its users against unauthorized accessing, disclosure, alteration, or destruction of Personal Information. Some of the safeguards may include:
- Requiring passwords in order to access sections of the Website or certain data;
- Employing firewalls to prevent unauthorized Website and data access;
- Encrypting communications between your browser and the PracticeLink Website through HTTPS (Hyper Text Transfer Protocol Secure);
- Restricting access to Personal Information to certain PracticeLink employees, contactors, agents, and operators; and
- Requiring PracticeLink employees, contactors, agents, and operators to agree to and comply with strict confidentiality agreements, the violation of which include discipline, termination, and criminal prosecution.
While we are always looking to take reasonable steps to improve our security, the Internet can never be completely secure, and we cannot guarantee the security of the information transmitted to PracticeLink. In particular, emails, messages, and other communications between PracticeLink users are not encrypted, and you should never use these communication methods to convey personal information that you wish to keep private. Ultimately, you are responsible for protecting the security of your password and login information.
While PracticeLink employs multiple security measures to maintain data security, data breaches can occasionally happen, even to the most secure of systems. In the event of such a situation, PracticeLink will, in compliance with any applicable federal and state data breach laws, endeavor to timely notify all users whose Personal Information PracticeLink knows or has clear reason to believe was accessed by an unauthorized person.
Effective July 19, 2015
Last updated July 19, 2015